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Paperless Offices in Atlanta

A paperless office is usually ideal for any business—but 95% of them still have their documents and company information laying on desks or stored in filing cabinets.

Go paperless at your Atlanta office with help from our records scanning and storage services!

Although they’re easy to access, over time these papers pile up, more and more filing cabinets are added, and all of the sudden one of your offices is utilized specifically to store your files.

In most cases, when Atlanta businesses make the decision to “go digital,” they hire a professional document scanning service. Digital documents are easier to access and helps to optimize document flow through your business.

To learn more about the available document scanning and storage services we provide here at Atlanta Scanning and Records, just give us a call at (404) 418-8103, or fill out the form to your left to request free scanning and storage quotes today!

Would the Paperless Office Fit Your Atlanta Business? Consider These Questions First

There’s a chance you’ll come across some issues if you decide to make the transition to the paperless office for your Atlanta business—but using this checklist you can avoid some of the pitfalls associated with the paperless conversion:

  • Is hiring a document scanning service a cost effective solution for you? This usually depends on how many documents you want to convert.
  • Are you going to save a significant amount of money spent on paper, postage, ink and other supplies each month?
  • Will file organization be easier by going paperless and making use of an ongoing scanning service?
  • Will it be easier to access documents through an electronic management system than through the system you’re using now?
  • Will confidential files and documents containing personal or critical business information be more secure through document scanning and electronic storage?
  • Will record scanning save you considerable storage space in your office?
  • How much time to do you spend shuffling through stacks of paper?  Will electronic documents eliminate some or all of that?
  • How do you back up your business files now- what happens when the system crashes?
  • Will your new system be easy to use, and will your employees find it easier to use digitized documents?

If you can answer all these questions with confidence, then you’re ready to go paperless! If you have questions, or want more information, give Atlanta Scanning and Records a call at (404) 418-8103 or fill out the form to the left to request your free document scanning quotes.

Federal Laws Which Encourage Electronic Document Storage:

These nationwide laws support businesses going paperless in Atlanta, GA.
  • In 1996, the Health Insurance Portability and Accountability Act (HIPAA) was passed, which addresses the security and privacy of health data. The standards are meant to improve the efficiency and effectiveness of the nation’s health care system by encouraging the widespread use of electronic data in the US health care system.
  • In 2002, the federal government introduced the introduced the Sarbanes-Oxley Act, which requires businesses to properly maintain financial records. That includes being able to retrieve them when required. This is significantly easier when the documents are stored electronically.
  • In 2003, Congress passed the Fair and Accurate Credit Reporting Act (FACTA), which also requires business to properly safeguard and store personal information of employees and customers and properly destroy them. Obviously, if documents are systematically converted to a digital format, it is easier to store, retrieve, and ultimately destroy this sensitive information.

Many offices still operate under a flood of paper documents. Employees maintain a personal archive, each office maintains another archive, and then there is also an official company archive. Since the storage required for paper documents grows at a rate of 20-25% every year, many companies look to offsite document storage to store their company documents to help meet their storage needs. This solves the storage problem, but may lack the efficiency that cloud storage solutions can provide—especially for larger companies.

Consider this—just one 80 gigabyte hard drive can hold 2.7 million documents and costs only $120. The same storage for paper documents would require 68 four-drawer file cabinets, and the cost for one cabinet by itself is more than $120. With all this to keep in mind, it is no wonder that a growing number of companies are making the decision to go paperless, and Atlanta Scanning and Records can help your business do it too!

Get Free Quotes on Document Scanning and Storage Solutions in Atlanta, GA

To learn more about the available document scanning and storage services we provide here at Atlanta Scanning and Records, just give us a call at (404) 418-8103, or fill out the form to your left to request free scanning and storage quotes today!

Atlanta Scanning and Records
230 Peachtree St SW
Atlanta, GA 30303
Phone: (404) 418-8103